Accounting Assistant Vacancy-Job Ref: EJATUN/1905/2025808

Accounting Assistant Vacancy-Job Ref: EJATUN/1905/2025808

Vienna (Austria)

Job Description
Org. Setting and Reporting
This position is located in the Billing and Clearing Unit (BCU), Accounts Section (AS), Financial Resources Management Service (FRMS), Division for Management (DM, United Nations Office at Vienna (UNOV) and United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The incumbent will report to the Supervisor (Finance Officer) of the Team.

Responsibilities
• Record and reconcile more complex accounting transactions.

• Examine and record financial transactions of Field Offices/Headquarters/other UN organisations. • Reconcile more complex bank accounts in various currencies including inter-agency payment accounts. • Assist in the processing of payments to governments and vendors for good and services, interagency payments. This includes, amongst other things, calculating, inputting, and checking payments for correctness and communicating discrepancies to supervisors.

• Draft/prepare memoranda and other communications to various offices, departments and field offices. • Respond to queries from staff members and third parties.

• Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assist with visualizations and updating information material such as web pages or brochures. • Perform other work-related duties as may be required.

Competencies
• Professionalism: Has knowledge of the Organization’s financial rules and regulations as well as accounting policies and practices. Is able to maintain accurate records, interpret and analyse a wide variety of data. Is able to identify and resolve data discrepancies and other problems. Has the ability to perform analysis, modelling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.

Work Experience
A minimum of five years of experience in accounting, finance or related area is required. The minimum years of relevant experience is reduced to three for candidates who possess a first level university degree or higher. Of the minimum years needed, two years in accounting functions is required. Experience in Microsoft Excel and Word is required. IPSAS/IFRS experience is required. Relevant work experience within the United Nations Common System or similar international organization is desirable. Experience with finance modules of Enterprise Resources Planning (ERP) systems is desirable. Experience with SAP or Umoja system is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

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